{"id":4658,"date":"2026-08-28T15:41:42","date_gmt":"2026-08-28T15:41:42","guid":{"rendered":"https:\/\/www.pmctelecom.co.uk\/blog\/?p=4658"},"modified":"2026-08-28T15:41:43","modified_gmt":"2026-08-28T15:41:43","slug":"microsoft-teams-rooms-equipment-licences-setup-guide","status":"publish","type":"post","link":"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/","title":{"rendered":"Microsoft Teams Rooms: Equipment, Licences and Setup Guide"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Hybrid working is now standard practice, yet many organisations still struggle with meeting room frustration. We have all experienced it: ten minutes wasted trying to pass around a laptop cable, audio echoing through tiny speakers, and remote participants feeling left out of the conversation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A dedicated <strong>microsoft teams room<\/strong> solves these headaches by turning any meeting space into an intuitive, one-touch join collaboration hub. Whether you are equipping a small huddle space or refitting a boardroom, this guide covers everything you need to know about hardware, room design, and choosing the right <strong>microsoft teams room licence<\/strong>.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><strong>Looking to upgrade your meeting spaces?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Browse our complete range of certified <a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/microsoft-teams-certified\/\" target=\"_blank\" rel=\"noreferrer noopener\">Microsoft Teams Rooms Equipment<\/a> or speak with our audio-visual specialists on <strong>0161 737 9898<\/strong> for tailored advice.<\/p>\n<\/blockquote>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_86 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6a927399ea05f\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #595859;color:#595859\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #595859;color:#595859\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6a927399ea05f\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#What_Is_a_Microsoft_Teams_Room\" >What Is a Microsoft Teams Room?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Microsoft_Teams_Room_vs_a_Standard_Teams_Call\" >Microsoft Teams Room vs a Standard Teams Call<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#What_Equipment_Do_You_Need_for_a_Microsoft_Teams_Meeting_Room\" >What Equipment Do You Need for a Microsoft Teams Meeting Room?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Camera_Microphone_and_Speaker_Options\" >Camera, Microphone and Speaker Options<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Room_Console_Display_and_Computer\" >Room Console, Display and Computer<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Best_Microsoft_Teams_Conference_Room_Equipment_by_Room_Size\" >Best Microsoft Teams Conference Room Equipment by Room Size<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Small_Rooms_and_Huddle_Spaces\" >Small Rooms and Huddle Spaces<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Medium_Meeting_Rooms\" >Medium Meeting Rooms<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Large_Conference_Rooms_and_Boardrooms\" >Large Conference Rooms and Boardrooms<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Microsoft_Teams_Rooms_Basic_vs_Pro_Which_Licence_Do_You_Need\" >Microsoft Teams Rooms Basic vs Pro: Which Licence Do You Need?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Microsoft_Teams_Rooms_Basic\" >Microsoft Teams Rooms Basic<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Microsoft_Teams_Rooms_Pro\" >Microsoft Teams Rooms Pro<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#What_Happened_to_Microsoft_Teams_Rooms_Standard_and_Premium\" >What Happened to Microsoft Teams Rooms Standard and Premium?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Why_Older_Articles_Mention_Standard_and_Premium\" >Why Older Articles Mention Standard and Premium<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Teams_Rooms_Premium_vs_Teams_Premium\" >Teams Rooms Premium vs Teams Premium<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#How_to_Plan_a_Microsoft_Teams_Meeting_Room_Setup\" >How to Plan a Microsoft Teams Meeting Room Setup<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Check_Room_Layout_Acoustics_and_Network_Readiness\" >Check Room Layout, Acoustics and Network Readiness<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Choose_Certified_Teams_Rooms_Devices\" >Choose Certified Teams Rooms Devices<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Teams_Rooms_on_Windows_vs_Teams_Rooms_on_Android\" >Teams Rooms on Windows vs Teams Rooms on Android<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#When_Windows-Based_Room_Systems_Make_Sense\" >When Windows-Based Room Systems Make Sense<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#When_Android_Video_Bars_Make_Sense\" >When Android Video Bars Make Sense<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#How_Much_Does_a_Microsoft_Teams_Room_Cost\" >How Much Does a Microsoft Teams Room Cost?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Hardware_Installation_and_Licence_Costs\" >Hardware, Installation and Licence Costs<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Microsoft_Teams_Room_Buying_Checklist\" >Microsoft Teams Room Buying Checklist<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/www.pmctelecom.co.uk\/blog\/microsoft-teams-rooms-equipment-licences-setup-guide\/#Ready_to_Transform_Your_Meeting_Spaces\" >Ready to Transform Your Meeting Spaces?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_Is_a_Microsoft_Teams_Room\"><\/span>What Is a Microsoft Teams Room?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A <strong>Microsoft Teams Room<\/strong> (MTR) is a dedicated hardware and software ecosystem designed to transform physical meeting spaces into fully integrated video conferencing hubs. Instead of relying on a single employee\u2019s laptop to host a meeting, the room itself becomes an autonomous Teams participant with its own account, calendar, and dedicated audio-visual hardware.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Users walk into the room, tap a single button on a touchscreen console, and instantly join scheduled meetings without configuring cables, displays, or audio settings.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Microsoft_Teams_Room_vs_a_Standard_Teams_Call\"><\/span>Microsoft Teams Room vs a Standard Teams Call<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">While a standard Teams call runs on an individual\u2019s personal device (laptop, tablet, or smartphone), a <strong>microsoft teams meeting room<\/strong> system is designed for group collaboration in a shared space.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Audio &amp; Video Capture:<\/strong> Standard calls rely on a single web camera and laptop microphone, which fail to capture multiple people scattered around a room. A Teams Room uses intelligent wide-angle cameras and ceiling or tabletop microphone arrays engineered specifically for group acoustics.<\/li>\n\n\n\n<li><strong>User Experience:<\/strong> Standard calls require plugging HDMI cables and USB dongles into a laptop. Teams Rooms use native hardware with touch consoles for one-touch joining, proximity joining from mobile devices, and automated display wake-up.<\/li>\n\n\n\n<li><strong>Resource Management:<\/strong> Teams Rooms link directly to room resource calendars in Exchange, allowing staff to book the physical room and the video link simultaneously.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_Equipment_Do_You_Need_for_a_Microsoft_Teams_Meeting_Room\"><\/span>What Equipment Do You Need for a Microsoft Teams Meeting Room?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Building a functional <strong>microsoft teams meeting room<\/strong> requires combining purpose-built, certified hardware components into a unified system.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Camera_Microphone_and_Speaker_Options\"><\/span>Camera, Microphone and Speaker Options<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">To deliver clear video and voice for remote attendees, your choice of AV hardware is critical:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Video Cameras:<\/strong> Options range from integrated ultra-wide video bars for compact spaces to pan-tilt-zoom (PTZ) cameras and optical-zoom systems for deep boardrooms. High-end setups feature AI framing, which automatically tracks active speakers or crops in on individual faces (IntelliFrame). Explore our range of <a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/webcams\/webcams-video-conferencing-for-microsoft-teams\/\" target=\"_blank\" rel=\"noreferrer noopener\">Conference Room Cameras<\/a>.<\/li>\n\n\n\n<li><strong>Microphones:<\/strong> Tabletop mic pods work well for smaller tables, while ceiling beamforming microphone arrays keep surfaces clean and cover large areas without dead zones. Check out our selection of <a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/audio-conferencing-solutions\/\" target=\"_blank\" rel=\"noreferrer noopener\">Conference Microphones<\/a>.<\/li>\n\n\n\n<li><strong>Speakers:<\/strong> Integrated soundbars attached to displays work brilliantly in small-to-medium rooms. Larger spaces benefit from built-in wall or ceiling speakers powered by an external amplifier for even audio distribution.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Room_Console_Display_and_Computer\"><\/span>Room Console, Display and Computer<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The backend engine and control interface keep the room operating smoothly:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Compute Unit:<\/strong> A small-form-factor PC (running Windows) or a built-in codec (running Android) that runs the native Microsoft Teams Room application.<\/li>\n\n\n\n<li><strong>Touch Console:<\/strong> A dedicated tabletop touchscreen placed in the centre of the room. It displays upcoming meetings, provides volume controls, lets you manage participants, and enables one-touch joining. View our standalone <a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/microsoft-teams-certified\/\" target=\"_blank\" rel=\"noreferrer noopener\">Teams Touch Consoles &amp; Controllers<\/a>.<\/li>\n\n\n\n<li><strong>Displays:<\/strong> One or two commercial-grade displays. Dual displays allow you to present content on one screen while viewing remote participants on the other. Touch-enabled displays also support Microsoft Whiteboard interactive sessions.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"750\" height=\"500\" src=\"https:\/\/www.pmctelecom.co.uk\/blog\/wp-content\/uploads\/2026\/08\/Jabra-PanaCast-40-VBS-Lifestyle-Image-2-Medium-1.png\" alt=\"Close-up image of a conference room featuring jabra Pancast equipment, three meeting room users and one remote user on a view screen. We can see a table, a control panel, a Pancast camera and speaker bar and some notepads and pens on the table.\" class=\"wp-image-4666\" srcset=\"https:\/\/www.pmctelecom.co.uk\/blog\/wp-content\/uploads\/2026\/08\/Jabra-PanaCast-40-VBS-Lifestyle-Image-2-Medium-1.png 750w, https:\/\/www.pmctelecom.co.uk\/blog\/wp-content\/uploads\/2026\/08\/Jabra-PanaCast-40-VBS-Lifestyle-Image-2-Medium-1-300x200.png 300w, https:\/\/www.pmctelecom.co.uk\/blog\/wp-content\/uploads\/2026\/08\/Jabra-PanaCast-40-VBS-Lifestyle-Image-2-Medium-1-360x240.png 360w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Best_Microsoft_Teams_Conference_Room_Equipment_by_Room_Size\"><\/span>Best Microsoft Teams Conference Room Equipment by Room Size<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Selecting the <strong>best microsoft teams conference room equipment<\/strong> comes down to matching device capabilities with physical room dimensions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Small_Rooms_and_Huddle_Spaces\"><\/span>Small Rooms and Huddle Spaces<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Capacity:<\/strong> 2 to 5 people<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Recommended Setup:<\/strong> All-in-one Android video bars mounted directly above or below a single display.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Key Features:<\/strong> Compact design, integrated camera, mics, and speakers in one sleek unit. Paired with an 8-inch or 10-inch tabletop touch controller.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Why it works:<\/strong> Simple installation, minimal cabling, and low maintenance while delivering crisp audio and video in tight quarters.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Recommended Products:<\/strong> Explore our <a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/microsoft-teams-certified\/?presentation_room_size_multi=3389\" target=\"_blank\" rel=\"noreferrer noopener\">Small Room &amp; Huddle Kits<\/a> or check out popular all-in-one solutions like the <a href=\"https:\/\/www.pmctelecom.co.uk\/logitech-tap-room-solution-for-microsoft-teams-small\/\" target=\"_blank\" rel=\"noreferrer noopener\">Logitech Tap Room &#8211; Small<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Medium_Meeting_Rooms\"><\/span>Medium Meeting Rooms<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Capacity:<\/strong> 6 to 11 people<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Recommended Setup:<\/strong> Modular video bar or dedicated compute unit with a PTZ camera, separate tabletop touch console, and external expansion microphones.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Key Features:<\/strong> Dual-display support, wider mic pickup range, and AI speaker tracking to capture participants seated further down long tables.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Why it works:<\/strong> Modular components ensure audio remains clear at every seat, while dual screens keep presentations and attendee video feeds separate.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Recommended Products:<\/strong> Discover our range of <a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/microsoft-teams-certified\/?presentation_room_size_multi=3387\" target=\"_blank\" rel=\"noreferrer noopener\">Medium Meeting Room Bundles<\/a>, featuring systems such as the <a href=\"https:\/\/www.pmctelecom.co.uk\/yealink-mvc640-wireless-video-conference-system-for-microsoft-teams-medium-rooms\/\" target=\"_blank\" rel=\"noreferrer noopener\">Yealink MVC640<\/a> and <a href=\"https:\/\/www.pmctelecom.co.uk\/jabra-panacast-40-vbs-bar-with-jabra-control-ip-microsoft-teams\/\" target=\"_blank\" rel=\"noreferrer noopener\">Jabra Pancast 40<\/a>.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"750\" height=\"500\" src=\"https:\/\/www.pmctelecom.co.uk\/blog\/wp-content\/uploads\/2026\/08\/Yealink-Conferencing.png\" alt=\"A boardroom scene featuring six  people using Yealink Conferencing Equipment to meet with their colleagues we can see on a large screen in the background.\" class=\"wp-image-4669\" srcset=\"https:\/\/www.pmctelecom.co.uk\/blog\/wp-content\/uploads\/2026\/08\/Yealink-Conferencing.png 750w, https:\/\/www.pmctelecom.co.uk\/blog\/wp-content\/uploads\/2026\/08\/Yealink-Conferencing-300x200.png 300w, https:\/\/www.pmctelecom.co.uk\/blog\/wp-content\/uploads\/2026\/08\/Yealink-Conferencing-360x240.png 360w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Large_Conference_Rooms_and_Boardrooms\"><\/span>Large Conference Rooms and Boardrooms<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Capacity:<\/strong> 12+ people<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Recommended Setup:<\/strong> High-performance Windows compute engine, multiple PTZ cameras or multi-lens tracking cameras, ceiling microphone arrays, and integrated room speakers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Key Features:<\/strong> Direct audio DSP (Digital Signal Processing) integration, flexible multi-screen support, and custom control panels.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Why it works:<\/strong> Engineered to eliminate audio dead zones and sightline obstructions across expansive spaces and long boardroom tables.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Recommended Products:<\/strong> View our high-spec <a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/microsoft-teams-certified\/?presentation_room_size_multi=3386\" target=\"_blank\" rel=\"noreferrer noopener\">Large Room &amp; Boardroom Systems<\/a>, including multi-camera setups like the  <a href=\"https:\/\/www.pmctelecom.co.uk\/logitech-tap-room-solution-for-microsoft-teams-large\/\" target=\"_blank\" rel=\"noreferrer noopener\">Logitech Tap Room Solution for Microsoft Teams &#8211; Large<\/a>.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><strong>Need help picking the right size kit?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We offer complete, pre-configured video conferencing bundles for rooms of every shape and layout.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/microsoft-teams-certified\/\" target=\"_blank\" rel=\"noreferrer noopener\">Explore All Microsoft Teams Room Bundles<\/a><\/p>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Microsoft_Teams_Rooms_Basic_vs_Pro_Which_Licence_Do_You_Need\"><\/span>Microsoft Teams Rooms Basic vs Pro: Which Licence Do You Need?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Every device running a room system requires a dedicated resource account and a valid <strong>microsoft teams room licence<\/strong>. Microsoft offers two main tiers, alongside historical options you might come across in older documentation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Microsoft_Teams_Rooms_Basic\"><\/span>Microsoft Teams Rooms Basic<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The <strong>microsoft teams rooms basic<\/strong> licence provides essential meeting capabilities at no additional cost for eligible hardware.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Price:<\/strong> Free (included with certified Teams Room devices)<\/li>\n\n\n\n<li><strong>Limits:<\/strong> Up to 25 devices per tenant<\/li>\n\n\n\n<li><strong>Features:<\/strong> Core meeting join, wireless content sharing, single display output, whiteboarding, and standard security controls.<\/li>\n\n\n\n<li><strong>Best for:<\/strong> Small businesses or initial pilots testing a handful of basic huddle spaces.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Microsoft_Teams_Rooms_Pro\"><\/span>Microsoft Teams Rooms Pro<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The <strong>microsoft teams rooms pro license<\/strong> is the comprehensive enterprise solution built for hybrid organisations needing advanced features, management, and scale.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Price:<\/strong> Paid monthly or annual subscription per device<\/li>\n\n\n\n<li><strong>Limits:<\/strong> Unlimited devices<\/li>\n\n\n\n<li><strong>Features:<\/strong> Dual-display support, AI-powered video features (IntelliFrame, speaker recognition), room controls, advanced analytics, remote management via the Teams Admin Centre, and enterprise-grade security controls.<\/li>\n\n\n\n<li><strong>Best for:<\/strong> Any production deployment, medium-to-large spaces, dual-screen setups, and IT teams needing centralised management.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_Happened_to_Microsoft_Teams_Rooms_Standard_and_Premium\"><\/span>What Happened to Microsoft Teams Rooms Standard and Premium?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Microsoft retired the legacy <strong>microsoft teams rooms standard<\/strong> ($15\/mo) and <strong>microsoft teams room premium<\/strong> ($50\/mo) licences in September 2022. They were replaced by the streamlined <strong>Basic<\/strong> and <strong>Pro<\/strong> model to simplify procurement and management.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_Older_Articles_Mention_Standard_and_Premium\"><\/span>Why Older Articles Mention Standard and Premium<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you read guides written before late 2022, you will often see references to <strong>microsoft teams rooms standard<\/strong> and Premium. These legacy tiers are no longer available for purchase. Any organization previously using standard or premium plans has since been migrated to Teams Rooms Pro.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Teams_Rooms_Premium_vs_Teams_Premium\"><\/span>Teams Rooms Premium vs Teams Premium<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">It is easy to confuse these two products due to similar naming:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Legacy Microsoft Teams Room Premium:<\/strong> The old room hardware licence that included managed operations from Microsoft.<\/li>\n\n\n\n<li><strong>Microsoft Teams Premium:<\/strong> A modern <em>user-level<\/em> add-on licence for individual employee accounts. It unlocks features like AI meeting recaps, custom meeting branding, and advanced webinar controls. It does not license room hardware.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_Plan_a_Microsoft_Teams_Meeting_Room_Setup\"><\/span>How to Plan a Microsoft Teams Meeting Room Setup<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A successful room deployment requires careful preparation before purchasing hardware or pulling cables.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Check_Room_Layout_Acoustics_and_Network_Readiness\"><\/span>Check Room Layout, Acoustics and Network Readiness<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Acoustics &amp; Lighting:<\/strong> Glass walls and hard surfaces cause echo and reverberation. Add soft furnishings or acoustic panels to improve voice clarity. Avoid positioning cameras directly opposite bright windows to prevent backlighting issues.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Cable Routes:<\/strong> Decide early how cables will run between the display, the table console, and the network wall sockets (e.g., floor conduits, under-carpet tracks, or wall trunking).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Network Infrastructure:<\/strong> Ensure high-speed Ethernet drops are available behind the screen and at the table. Wi-Fi can be unreliable for permanent video endpoints. Set up Quality of Service (QoS) on your network to prioritise video traffic.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Choose_Certified_Teams_Rooms_Devices\"><\/span>Choose Certified Teams Rooms Devices<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Always select hardware from Microsoft\u2019s official list of certified Teams Room partners. Certified devices undergo rigorous testing to ensure native software integration, reliable firmware updates, and one-touch operations. Explore hardware options from leading brands:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/microsoft-teams-certified\/?manufacturer=359\" target=\"_blank\" rel=\"noreferrer noopener\">Yealink Microsoft Teams Rooms Hardware<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/microsoft-teams-certified\/?manufacturer=819\" target=\"_blank\" rel=\"noreferrer noopener\">Logitech Microsoft Teams Rooms Hardware<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/microsoft-teams-certified\/?manufacturer=279\" target=\"_blank\" rel=\"noreferrer noopener\">Jabra Microsoft Teams Rooms Hardware<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Teams_Rooms_on_Windows_vs_Teams_Rooms_on_Android\"><\/span>Teams Rooms on Windows vs Teams Rooms on Android<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">When choosing your room system, you must decide between two core operating platforms: Teams Rooms on Windows or Teams Rooms on Android (MTRoA).<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><td><strong>Feature<\/strong><\/td><td><strong>Teams Rooms on Windows<\/strong><\/td><td><strong>Teams Rooms on Android<\/strong><\/td><\/tr><\/thead><tbody><tr><td><strong>Primary Form Factor<\/strong><\/td><td>Modular PC + separated AV components<\/td><td>Integrated video bars \/ touch displays<\/td><\/tr><tr><td><strong>Room Size<\/strong><\/td><td>Suitable for all sizes (especially large)<\/td><td>Best for small-to-medium rooms<\/td><\/tr><tr><td><strong>Multi-Screen Support<\/strong><\/td><td>Robust support for 2-3 displays<\/td><td>Typically 1-2 displays<\/td><\/tr><tr><td><strong>Deployment Complexity<\/strong><\/td><td>Requires cable routing and setup<\/td><td>Quick, plug-and-play installation<\/td><\/tr><tr><td><strong>Third-Party App Joining<\/strong><\/td><td>Direct Guest Join (Zoom\/Webex)<\/td><td>Direct Guest Join (Zoom\/Webex)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"When_Windows-Based_Room_Systems_Make_Sense\"><\/span>When Windows-Based Room Systems Make Sense<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Windows-based systems are ideal for large boardrooms, complex multi-camera setups, and spaces requiring custom AV routing. They offer maximum flexibility for complex hardware integrations and advanced management policies. Browse our <a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/microsoft-teams-certified\/\" target=\"_blank\" rel=\"noreferrer noopener\">Windows-Based Teams Room Systems<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"When_Android_Video_Bars_Make_Sense\"><\/span>When Android Video Bars Make Sense<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Android video bars excel in huddle rooms and standard medium meeting spaces. They combine the compute unit, camera, mics, and speakers into a single sleek enclosure, making them cost-effective and remarkably fast to deploy. Browse our <a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/video-conferencing\/\" target=\"_blank\" rel=\"noreferrer noopener\">Android All-in-One Video Bars<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_Much_Does_a_Microsoft_Teams_Room_Cost\"><\/span>How Much Does a Microsoft Teams Room Cost?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Budgeting for a <strong>microsoft teams meeting room<\/strong> involves three main components: hardware, setup, and ongoing software licensing.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Hardware_Installation_and_Licence_Costs\"><\/span>Hardware, Installation and Licence Costs<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Hardware:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Huddle \/ Small Room:<\/em> \u00a31,200 \u2013 \u00a32,500<\/li>\n\n\n\n<li><em>Medium Room:<\/em> \u00a32,500 \u2013 \u00a35,000<\/li>\n\n\n\n<li><em>Large Boardroom:<\/em> \u00a35,000 \u2013 \u00a315,000+<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Installation &amp; Cabling:<\/strong> Professional installation, display mounting, and cable management typically add \u00a3500 to \u00a32,000 depending on room complexity.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Software Licences:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Basic:<\/strong> \u00a30 (for up to 25 basic rooms)<\/li>\n\n\n\n<li><strong>Pro:<\/strong> Approximately \u00a333 per room \/ month (billed annually)<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Microsoft_Teams_Room_Buying_Checklist\"><\/span>Microsoft Teams Room Buying Checklist<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Use this practical checklist before placing your order:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>[ ] <strong>Audit the Space:<\/strong> Measured table length, checked seating capacity, and noted glass\/acoustic challenges.<\/li>\n\n\n\n<li>[ ] <strong>Select Platform:<\/strong> Chosen between Windows (for large\/custom spaces) or Android (for quick deployment in small\/medium rooms).<\/li>\n\n\n\n<li>[ ] <strong>Select Certified Hardware:<\/strong> Picked a certified camera, mic, speaker, and touch console tailored to the room size.<\/li>\n\n\n\n<li>[ ] <strong>Verify Network:<\/strong> Confirmed wired Ethernet ports and PoE (Power over Ethernet) are available where needed.<\/li>\n\n\n\n<li>[ ] <strong>Assign Licences:<\/strong> Decided whether <strong>microsoft teams rooms basic<\/strong> fits your requirements or if you need a <strong>microsoft teams rooms pro license<\/strong> for dual screens and enterprise management.<\/li>\n\n\n\n<li>[ ] <strong>Plan Installation:<\/strong> Confirmed who is mounting screens, running cables, and configuring the room account in Microsoft 365.<\/li>\n<\/ul>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Ready_to_Transform_Your_Meeting_Spaces\"><\/span>Ready to Transform Your Meeting Spaces?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Whether you need a single video bar for a huddle space or a full rollout across multiple offices, our expert team is here to help you select, configure, and install the perfect system.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/www.pmctelecom.co.uk\/conferencing\/microsoft-teams-certified\/\" target=\"_blank\" rel=\"noreferrer noopener\">Shop Microsoft Teams Room Hardware<\/a><\/strong><\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.pmctelecom.co.uk\/contacts\/\" target=\"_blank\" rel=\"noreferrer noopener\">Request a Custom Quote or Consultation<\/a><\/strong><\/li>\n\n\n\n<li>Call our team today on <strong>0161 737 9898<\/strong> for expert guidance.<\/li>\n<\/ul>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>Hybrid working is now standard practice, yet many organisations still struggle with meeting room frustration. We have all experienced it: &hellip; <\/p>\n","protected":false},"author":3,"featured_media":4663,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-4658","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.3 (Yoast SEO v28.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Microsoft Teams Rooms: Equipment, Licences and Setup Guide | PMC Telecom<\/title>\n<meta name=\"description\" content=\"Learn how to choose the best Microsoft Teams Room equipment, compare Basic vs Pro licences, and plan your meeting room setup. 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